8
Integraded Modules
8 Native integrated Modules aligned to
handle your business
Request for Quotations
Depending on
the way you do business, many times you need to confirm prices
from different Suppliers before you can issue a Quote for
your customer. Within the RQ, you can ask prices from different
suppliers. Here we have an option that allows you to copy/paste
hundreds of Items in txt format, putting only Part Number and
Quantity, then you just need to add the description and cost.
This process of data entry improves your productivity
exponentially. From Multi-Entry items, you can issue a Quotation
or a Request for Quotation.
Quotations
This module is
very important for any business; all the Quotations you made are
sorted by date, customer, or salesperson, and by Pending,
Accepted, or Rejected Status. This info is very useful when you
have a sales meeting or simply if you are analyzing your
potential sales and salespeople's closings. When the customer
confirms the Quotation, you are able to convert this document
into a Sales Order. You can also duplicate Quotations
based on any other similar Quotation.
Sales Orders
When a Quote is
accepted is when a business starts moving for real in a
business, and the FICCweb works in a flawless way to keep you
informed. After converting the Quotation into an SO with a
single click, the system opens a Back Order for each Item on the
SO. If you have stock, the document may be converted directly
into an Invoice, or if you don't have stock, you can convert the
SO into one or more Purchase Orders, depending on your needs.
From the Sales Order you can track all the other Documents
issued until you do the Invoice.
Billing/Inventory
Depending on
your business model, if you keep stock of the items you sell,
the salespeople can issue a Quotation. When accepted, it can be
converted into a Sales Order. The customer may pay for the Sales
Order at that moment, or be approved for credit, then the
Customer can pick up the merchandise at the warehouse. When the
Invoice is issued, this process takes the Inventory out,
updating also the kardex table. The kardex is a very important
piece of information that you may need to track in case of
differences in the Inventory.
Accounts Receivable
Once you
convert a Sales Order into an Invoice, the system takes the
Inventory out, records the transaction on the kardex table, and
creates an Account Receivable, allowing you to send Invoices and
or Statements to the customer. When there are pending Invoices
or open balances, you can also create Debit and Credit Memos to
complement advance payments or extra charges to the customer for
any reason. When the customer pays or partially pays, you can
also have the correct balances on your FICCweb system..
Purchase Orders/Inventory
If your company
does not handle Inventory because, for example, you are a
Purchase Agent, then you can convert a Sales Order into a
Purchase Order(s), and then the system will open a "Back
Purchase Order" to inform you what items a given supplier owes
to you. A PO could be received completely or partially. Whatever
the case is, the FICCweb creates the Entry to the Inventory, the
Entry recorded in the Kardex, and the Account Payable, also in
this precise moment, cancels the Open Back Purchase Order open
for the Items received.
Accounts Payable
When the
FICCweb System receives a Purchase Order(s), it creates the
Entry to the Inventory updating the balance of the Item, also
creates the record on the kardex table, and at the same
time creates the Account Payable according to the
pre-established agreement with the supplier, FICCweb has
different inquiries to see your Accounts Payable, in Summary,
detail, per Supplier, pending or paid documents, you can also
use Debit and Credit Memos for Supplier to reflect advance
payments or surcharges yo may have.
Banks
This Bank's
module concentrates on the Income and the Expenses of your
business. Every time a customer pays an invoice, the money goes
automatically to a preset Bank/account on your FICCweb system,
and every time you pay a Supplier, the money is taken out from
the FICCweb Bank/Account you defined. You can deposit or
transfer money from one Account to another on your program, and
withdraw money for different reasons according to expenses and
G/L predefined accounts by the user when it creates the Chart of
Accounts.
