8 Integraded Modules
8 Native integrated Modules aligned to handle your business
Request for Quotations
Depending on the
way you do business, many times you need to confirm prices from
different Suppliers before you can issue a Quote for your
customer. Within the RQ, you can ask prices from different
suppliers. Here we have an option that allows you to copy/paste hundreds of
Items in
txt format, putting only Part Number and Quantity, then
you just need to add the description and cost. This process of data
entry improves your productivity exponentially. From
Multi-Entry items, you can issue a Quotation or a Request
for
Quotation.
Quotations
This module is very important for any business; all the Quotations you made are sorted by date, customer, or salesperson, and by Pending, Accepted, or Rejected Status. This info is very useful when you have a sales meeting or simply if you are analyzing your potential sales and salespeople's closings. When the customer confirms the Quotation, you are able to convert this document into a Sales Order. You can also duplicate Quotations based on any other similar Quotation.
Sales Orders
When a Quote is accepted is when a business starts moving for real in a business, and the FICCweb works in a flawless way to keep you informed. After converting the Quotation into an SO with a single click, the system opens a Back Order for each Item
on the SO. If you have stock, the document may be converted directly into an Invoice, or if you don't have stock, you can convert
the SO into one or more Purchase Orders, depending on your needs. From the Sales Order you can track all the other Documents issued until you do the Invoice.
Billing/Inventory
Depending on your business model, if you keep stock of the items you sell, the salespeople can issue a Quotation. When accepted, it can be converted into a Sales Order. The customer may pay for the Sales Order at that moment, or be approved for credit, then the Customer can pick up the merchandise at the warehouse. When the Invoice is issued, this process takes the Inventory out, updating also the kardex table. The kardex is a very important piece of information that you may need to track in case of differences in the Inventory.
Accounts Receivable
Once you convert a Sales Order into an Invoice, the system takes the Inventory out, records the transaction on the kardex table, and creates an Account Receivable, allowing you to send Invoices and or Statements to the customer. When there are pending Invoices or open balances, you can also create Debit and Credit Memos to complement advance payments or extra charges to the customer for any reason. When the customer pays or partially pays, you can also have the correct balances on your FICCweb system..
Purchase Orders/Inventory
If your company does not handle Inventory because, for example, you are a
Purchase Agent, then you can convert a Sales Order into a Purchase
Order(s), and then the system will open a "Back Purchase Order" to inform you what
items a given supplier owes to you. A PO could be received completely or partially. Whatever the case is, the FICCweb creates the Entry to the Inventory, the Entry
recorded in the Kardex, and the Account Payable, also in this precise
moment, cancels the Open Back Purchase Order open for the Items received.
Accounts Payable
When the FICCweb System receives a Purchase Order(s), it creates the Entry to the Inventory updating the balance of the Item, also creates the record on the kardex table, and at the same time creates the Account Payable according to the pre-established agreement with the supplier, FICCweb has different inquiries to see your Accounts Payable, in Summary, detail, per Supplier, pending or paid documents, you can also use Debit and Credit Memos for Supplier to reflect advance payments or surcharges yo may have.
Banks
This Bank's module concentrates on the Income and the Expenses of your business. Every time a customer pays an invoice, the money goes automatically to a preset Bank/account on your FICCweb system, and every time you pay a Supplier, the money is taken out from the FICCweb Bank/Account you defined. You can deposit or transfer money from one Account to another on your program, and withdraw money for different reasons according to expenses and G/L predefined accounts by the user when it creates the Chart of Accounts.
